Privacy Policy

This privacy statement was implemented on December 31, 2023.

PharmaNL is an initiative of and for the Dutch pharmaceutical sector, supported by a national public-private consortium consisting of Leiden University, Campus Groningen, and Pivot Park Collaborations B.V (lead partner).

PharmaNL is a subsidy program to support specific investments in the Dutch shared pharmaceutical R&D&I infrastructure and post-MBO, post-HBO, and post-WO education in drug development.

In this process, we process (limited) privacy-sensitive information, also referred to as personal data. In some cases, we collaborate with other organizations or companies. It is of great importance to us that personal data are handled with care. Therefore, we process and protect personal data with great care. We comply with the requirements of privacy legislation. This means that we:

  • Clearly state for which purposes we process personal data. We do this through this privacy statement;
  • Limit the collection of personal data to the data necessary for the purposes for which they are processed;
  • First ask for your explicit consent to process your personal data in cases where consent is required;
  • Do not disclose your data to third parties unless it is necessary to provide the desired service or when we are legally obliged to do so;
  • Make agreements with third parties when we share your data to ensure that they are not used for other purposes;
  • Take appropriate security measures to protect your personal data and also require this from parties processing personal data on our behalf;
  • Respect your right to access, correct, or delete your personal data upon request.

Use of Personal Data:

When you use the website, you leave certain data behind. These are mainly company data, but may also be personal data.

Personal Data

Depending on the services you use, we may process the following personal data:

  • Gender
  • Title
  • First name and last name
  • Job title
  • Phone number
  • Organization
  • Email address (work)
  • Password

Usage Data

For the PharmaNL gap analysis, selected organizations and educational institutions are approached for an interview, during which the following data are processed to contact you:

  • First name, last name of contact person(s)
  • Organization name and organization address details
  • Email address of contact person(s)
  • Job title of contact person(s)
  • Phone number of contact person(s)

For the execution of the PharmaNL gap analysis, limited personal data are processed in the 4DM Tool:

  • An email address to create a user account
  • Password;
  • Cookies and technical data from the used equipment to log in, including the IP address and MAC address;


We process the above-mentioned data for one or more of the following purposes:

  • We want to approach you for participation in the PharmaNL gap analysis, participation in subsidy rounds, and meetings;
  • The organization you work for is part of the PharmaNL gap analysis, and we want to inform you about the project and its progress;
  • The organization you work for has been interviewed by a PharmaNL interviewer as part of the gap analysis, and we want to give you access to the data in the database to check and/or modify it;
  • Processing the data of your organization in the PharmaNL database;
  • We want to communicate with you by sending electronic newsletters.

Disclosure to Third Parties

We only disclose the data you provide to third parties if this is necessary to provide the requested services and achieve the above-mentioned purposes. These third parties may include: our software suppliers Graphileon (as developer and manager of the PharmaNL 4DM Tool), dotcombusiness and PEProject to investigate issues with the website, mail, and accounts in the 4DM Tool, and the executing PharmaNL organization, including the communication department of Campus Groningen, content advisors of Lygature, and external project managers hired by PharmaNL or Pivot Park Collaborations B.V.

Otherwise, we will not disclose your data to other parties unless required or permitted by law.

Protection and Storage

We take appropriate security measures to prevent misuse and unauthorized access to your personal data. We ensure that only necessary persons have access to the data, that access to the data is protected, and that our security measures are regularly checked.

We do not retain the data longer than necessary. This means that we keep the data as long as necessary to provide the service you require. An exception to this is the data we are required to keep longer by law.

Changes to the Privacy Statement

We may change the privacy statement from time to time. Changes will be published on the website. We will never use your data for other purposes without your consent. Therefore, it is recommended to regularly consult the privacy statement to stay informed of any changes.

Access and Modification of Your Data

You can contact PharmaNL via the following details for access and modification of your data. Email:

To prevent abuse, we ask that you adequately identify yourself with a copy of a valid ID when making a written request for access. Of course, we are happy to assist you if you have complaints about the processing of your personal data. If, nevertheless, you are unable to resolve the matter with us, privacy legislation gives you the right to lodge a complaint with the privacy supervisory authority, the Dutch Data Protection Authority.

Image Policy

Photos are taken during the various events and meetings we organize. These photos are displayed through our various digital communication channels:

We will always do our best to take photos where people are not recognizable. Awkward photos will be deleted.

If you do not want to be in a photo, we kindly ask you to proactively step out of frame or turn your back to the camera.

If you unexpectedly appear in a photo and do not want this, please step out of frame and inform the photographer so that he or she can take another photo.

If a photo of you is published against your will, please contact us directly via so that we can remove the photo.

When photos are taken and used for other communication materials, we will ask for your consent in advance.

Contact Us

If you have any questions about the privacy statement, please contact us via